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Most recent update Filter issues
Dear Support, in the most recent update you have made the status "multi choice" which at best is irritating, if like me people use the status to move from new to postage applied to label generated as part of their workflow - you now need to unclick the current option and select the one you want.. which is muliple clicks more and quite irritating when you cant see what filter you have on when you move to what you think is label generated.. when you also have postage applied on at the same time.. very confusing feature.
Additionally where a refund is requested can these be changed to a status "Refund requested" so they dont accidently get marked as dispatched.
these may be small but they make using the platform very clunkly in what is otherwise a good soultion.
Finally I agree with others about adding a claim feature.. i dont have much go wrong but waiting 100's days when i just need to move on.. is quite irritating. one example you shipped a USA parcel to Japan.. dont know why.. but when it came back i had to post it again.. only wanted to claim the postage back.. still waiting.
Dear Support, in the most recent update you have made the status "multi choice" which at best is irritating, if like me people use the status to move from new to postage applied to label generated as part of their workflow - you now need to unclick the current option and select the one you want.. which is muliple clicks more and quite irritating when you cant see what filter you have on when you move to what you think is label generated.. when you also have postage applied on at the same time.. very confusing feature.
Additionally where a…
1 vote -
Sender's name WRONG on customs forms
The form automatically populates name of the signature on the customs form as the "sender". This is not (necessarily) the sender. For example, if the sender is a business - the sender name is instead replaced by the name of the signature on the customs form.
When I remove the signature name, it auto-populates the name from the payment details... It shouldn't keep borrowing names from all over the place when the trading address and customs details are clearly setup.2 votes -
Fix a bug which has been introduced about a week ago
After importing from a CSV and then appying postage to this batch of mail.
The screen starts flickering multiple times a second and locks out user input for a minute or so until its done.
The URL keeps flashing and updating with urls such as this;
This makes import and processing take about 4 times longer than the week before.
vibecodingisbad
1 vote -
Correct the discrepancies with invoice vs billed amounts
Since November I’ve had a discrepancy in amounts so I assume this is because the PDDP duties aren’t included on the invoices but I need them to match for accounting. I’ve emailed RM but yet to receive a response. If I go into the payments section of my portal I can see the amount is what I am actually paying but the actual invoice shows different.
1 vote -
Plan of Action: Improving Royal Mail Parcel Locker Functionality for Multi-Parcel Business Users 1. Background and Issue Summary Business s
Plan of Action: Improving Royal Mail Parcel Locker Functionality for Multi-Parcel Business Users
1. Background and Issue SummaryBusiness sellers on platforms such as eBay and Amazon frequently drop multiple parcels during a single visit. The current Royal Mail parcel locker system is primarily optimised for individual consumer use — designed for one parcel per locker, with automatic timeouts if the transaction is not completed quickly.
In the described scenario, a seller attempted to drop 30 parcels in one large locker after scanning a single tracking barcode, intending to consolidate the parcels for efficiency. However, due to a timeout in the locker system, the deposit was not registered correctly. As a result:
No tracking confirmation email was generated.
Parcels remained uncollected because the system did not record a completed deposit.
The locker provided no warning about time constraints or risks associated with multi-parcel drops.
This incident exposes a system design gap that could lead to lost parcels, operational inefficiencies, and reduced trust from high-volume sellers.
- Root Cause Analysis
The issue stems from several system and user interface limitations:
Timeout Restriction: The locker closes the session automatically after a short period, assuming the user has abandoned the process.
No Parcel Quantity Input: The system does not ask how many parcels are being dropped off, preventing adjustment of the allowed loading time.
Lack of Clear Guidance: The interface does not instruct sellers on the recommended method (e.g., one parcel per locker or maximum parcel count per drop).
Tracking Dependency on Single Scan: When only one parcel is scanned, all other parcels remain unregistered, creating an untraceable drop.
- Impact on Royal Mail and Sellers
Operational Inefficiency: Parcels in unregistered lockers are not collected on schedule, disrupting delivery timelines.
Customer Dissatisfaction: Sellers risk late dispatch penalties from eBay/Amazon and potential negative buyer feedback.
Increased Support Volume: Royal Mail Customer Service may face escalations related to “missing parcel” claims that could have been avoided.
System Underutilisation: High-volume sellers may revert to Post Office drop-offs, reducing locker utilisation and limiting growth potential for automated parcel collection.
- Proposed Corrective Actions
To improve functionality and reliability for business users, the following enhancements are proposed:
A. Software and User Interface Improvements
Add “Number of Parcels” Prompt:
When initiating a drop-off, prompt the user to enter the number of parcels being deposited.
Extend session timeout dynamically based on parcel count (e.g., 30 seconds per parcel).
Multi-Parcel Mode Option:
Introduce a “Business / Bulk Drop” mode allowing multiple tracking numbers to be scanned in one session.
Allow a single locker to hold multiple parcels under one bulk reference number.
Visual and On-Screen Guidance:
Display clear instructions:
“One parcel per locker recommended.”
“If dropping multiple parcels, select ‘Bulk Drop’ mode.”
“Timeout occurs after X minutes of inactivity.”
Session Confirmation Requirement:
Require explicit confirmation (“I have finished loading the locker”) before the system closes the session and registers the drop as complete.
B. Operational and Communication Improvements
Clear Signage and Online Guidance:
Update physical locker signage and the Royal Mail app/website with step-by-step instructions for business users.
Integration with eBay and Amazon Seller Systems:
Enable direct linkage between Royal Mail lockers and eBay/Amazon seller accounts.
Preload shipping labels and bulk manifest information into the locker interface.
Enhanced Tracking Workflow:
When a bulk deposit is made, generate one confirmation email listing all tracking numbers in that drop-off session.
Feedback and Reporting Mechanism:
Implement an on-screen or in-app “Report a Problem” button to capture real-time issues like timeouts or unacknowledged drops.
- Long-Term Enhancements
Introduce Dedicated Business Lockers:
High-volume sellers could be assigned larger or reserved lockers at key locations, with extended access times and integrated bulk scanning capability.Pilot Program:
Conduct a 3–6 month trial of improved software at select urban and suburban sites to measure time efficiency, reliability, and customer satisfaction.Data-Driven Refinement:
Use pilot feedback to refine session timing, user prompts, and system notifications before nationwide rollout.- Expected Outcomes
Implementing these actions will:
Prevent loss or delay of parcels caused by unregistered drops.
Increase confidence among high-volume sellers using Royal Mail parcel lockers.
Improve operational efficiency and tracking accuracy.
Reduce customer service incidents related to locker usage.
Strengthen Royal Mail’s position as a preferred logistics partner for eCommerce sellers.
Plan of Action: Improving Royal Mail Parcel Locker Functionality for Multi-Parcel Business Users
1. Background and Issue SummaryBusiness sellers on platforms such as eBay and Amazon frequently drop multiple parcels during a single visit. The current Royal Mail parcel locker system is primarily optimised for individual consumer use — designed for one parcel per locker, with automatic timeouts if the transaction is not completed quickly.
In the described scenario, a seller attempted to drop 30 parcels in one large locker after scanning a single tracking barcode, intending to consolidate the parcels for efficiency. However, due to a timeout in…
3 votes -
Have weighing scales integrate with the click and drop desktop app to get the parcel weight automaticaly
Other shipping solutions can do this now but not Royal Mail
1 vote -
Filter orders by whether they have been booked for collection or not
After purchasing labels, I need to book orders for collection. First 10 items work fine as I can bulk buy them but for the next 15, I usually have to buy them one by one, due to slot situation. it's hard to look for the ones i didnt book collection for, when they are all in same column 'ready for dispatch'. I think it would be really helpful to filter those by whether they've been booked for collection or not.
3 votes -
Enable user to manually enter the postbox ID when the app cannot detect the postbox even though I'm standing right in front of it!!
Yesterday I tried the Proof of Posting thing in the app for the first time. I tried to scan my item several times, but the app could not detect the postbox I was standing next to. I could see the postbox ID so it would be good if I could add that retrospectively to the tracking after I'd put my item into the postbox. This was a Parcel Postbox.
1 vote -
Show total number of parcels on manifest
The Parcelforce manifest doesn't show the total number of parcels sent, it only shows the number of consignments. We need to know the total number of parcels the driver is taking.
3 votes -
Recent DDP changes have broken label retrieval for non DDP international orders
Hi,
For context, my workflow is the following: eBay and Etsy orders are retrieved via the respective integrations. Shipping services are then purchased via the website (https://business.parcel.royalmail.com/), but labels are then retrieved via the API integration, by calling "https://api.parcel.royalmail.com/api/v1/orders/<order number>/label?documentType=postageLabel&includeReturnsLabel=false&includeCN=true" with the relevant Authorization header.
Since end of last month/early September, this endpoint has been returning 400 bad request errors when calling the API, citing missing fields. However a) this issue only occurs via the API, not when generating the labels via the website and b) the fields it claims are missing aren't things that are provided by the API call.
Example response from that endpoint:
[[{"accountOrderNumber":9043,"channelOrderReference":"3793323589","code":"9","message":"Required information are missing for Delivery Duty Paid services (Trading names: 'VAT number' is empty)"},{"accountOrderNumber":9043,"channelOrderReference":"3793323589","code":"11","message":"Required information are missing for Delivery Duty Paid services (Order: 'Phone number' is empty)"}]]
Regarding those errors, and why they are incorrect:
1) This only occurs when retrieving the labels via the API, the labels are generated correctly when doing so via the website.
2) "Required information are missing for Delivery Duty Paid services (Trading names: 'VAT number' is empty" This error is incorrect, as having not VAT number is completely valid behaviour and is in fact what the Click and Drop UI requests. We are a non VAT registered business, and as such do not have a VAT number. It is not a requirement when making shipments via the International Tracked and Signed service, and I believe is just overzealous request validation. I can work around this by inputting 'na' as in N/A (text input doesn't allow '/' character) to avoid this error, but that would be incorrect given how the VAT number field is supposed to be populated.
3) "Required information are missing for Delivery Duty Paid services (Order: 'Phone number' is empty)" the phone number of the seller (sender, ourselves) has been provided. If this is instead referring to the recipient phone number, which can be input via the address form, then the error is incorrect as the phone number is not a required field for this serviceHi,
For context, my workflow is the following: eBay and Etsy orders are retrieved via the respective integrations. Shipping services are then purchased via the website (https://business.parcel.royalmail.com/), but labels are then retrieved via the API integration, by calling "https://api.parcel.royalmail.com/api/v1/orders/<order number>/label?documentType=postageLabel&includeReturnsLabel=false&includeCN=true" with the relevant Authorization header.
Since end of last month/early September, this endpoint has been returning 400 bad request errors when calling the API, citing missing fields. However a) this issue only occurs via the API, not when generating the labels via the website and b) the fields it claims are missing aren't things that are…
3 votes -
Knock on doors
I would deeply appreciate knowing if theres mail with a knock to say that you have something for my household.There has been a number of cases now where there is no knowledge my parcels have been pushed through the letterbox and have landed on the floor ready to be attacked by a dog.If you could knock it would be definitely appreciated.Get better!
1 vote -
import multiple boxes
Currently when we import an order we can only move one item at a time into specific packages. As each of our packages can contact 20 or 30 different lines and we could be sending 6 packages to the same address, we are a wholesaler, then this can mean possibly 180 lines to be moved one at a time currently. It would be benefical if you could move multiple lines at once so in this case we could move 30 per package at once when we have selected which ones and that could be done in 6 moves rather than the current 180
Currently when we import an order we can only move one item at a time into specific packages. As each of our packages can contact 20 or 30 different lines and we could be sending 6 packages to the same address, we are a wholesaler, then this can mean possibly 180 lines to be moved one at a time currently. It would be benefical if you could move multiple lines at once so in this case we could move 30 per package at once when we have selected which ones and that could be done in 6 moves rather than…
1 vote -
Synchronisation planned despatch dates between shopify and click and drop
We can synchronise our website orders onto click and drop to create the shipment label. However, there seems no way for the planned despatch date to synchronise? This means we have to manually select shipments in click and drop and apply the planned despatch date. We have lots of different orders with different planned despatch dates so it would be very useful to have if possible?
2 votes -
US tax: form only calculates accurately for one item. Does not recalculate for multiple items
I am trying the new extended protocol for calculating US tariff charges in advance and the form does not seem to react when I add a second item to the order. Or if the order is created with multiple items. The form only displays the charge based on the cost of the first item on the list.
2 votes -
Royal Mail Allowing printing of postage which is not legally accepted by Ireland.
Royal Mail will allow you to input customs data where an item has zero value.One might be led to thinking that if a product is a gift or has no intrinsic value because it's expired, etcetera, then this would be okay.
Irish Post reject instantly any item which contains a value under one euro.. I have confirmed this with Irish Customs and it's taken nearly a year.
I have literally lost a thousand pounds worth of postage because of this error.
1 vote -
Unexpeted error message appears when paying the postage on Clickanddrop since tuesday 7th Octobre 2025
Unexpeted error message appears when paying the postage on clickanddrop for business since Tuesday 7th October. Somehow managed to "pay and generate labels" for a few items 1 by 1. And now can't pay for anything. The integration with eBay working fine, apply postage OK, but when it's time to pay the error message appear asking to try in a few moment.
2 votes -
C&D Shopify app does not update
The RM Click and Drop Shopify app does not accurately update tracking and completed deliveries into Shopify. This afffects the shop account very negatively as deliveries show outstanding when they are not and have been delivered. Only about 20% of deliveries show completed.
1 vote -
fix the Shopify discount syncing because double-discounting is causing incorrect customs declarations
Currently, the Shopify integration is incorrectly appling discounts twice. Shopify provides the line-item price with the discount already applied and a total discount line so you can see what the total discount is. However, Click & Drop then subtracts this "Total Discount" field again from the order summary.
This results in an artificially low "Total Value" for the order. This is a significant regulatory risk, as it leads to the undervaluation of goods on CN22 and CN23 customs forms for international shipments.
Request: Please update the mapping to ignore the Shopify total_discounts field if line-item prices are already being pulled at their discounted rate, or provide a toggle to "Ignore Discounts" during import.
Currently, the Shopify integration is incorrectly appling discounts twice. Shopify provides the line-item price with the discount already applied and a total discount line so you can see what the total discount is. However, Click & Drop then subtracts this "Total Discount" field again from the order summary.
This results in an artificially low "Total Value" for the order. This is a significant regulatory risk, as it leads to the undervaluation of goods on CN22 and CN23 customs forms for international shipments.
Request: Please update the mapping to ignore the Shopify total_discounts field if line-item prices are already being pulled…
1 vote -
How to send letters to the USA?
How do I send letters to the USA using Click and Drop please? The option do to this was removed on Tuesday.
In his email dated 28th August your colleague Micheal Irwin (Director of Export) says this "If you only send personal correspondence to the USA, you are not affected by these changes“ So this is the reason for my query on letters.
I’ve had product codes added to my account for parcels but I need to send letters to the USA. I’ve been using product code DP3 previously for sending letters to the USA.
3 votes -
Allow reports of Invoices and Despatched orders to cover longer periods
If personal data needed for accounting is lost, it becomes difficult to retrieve older records. The Click & Drop system only stores invoices and dispatch information for a little over one year. Requesting data older than that is extremely challenging, as there appears to be no direct way to submit a request or speak to someone for assistance.
2 votes
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